Date of Revision: June 2022
Policy PurposeThe purpose of this policy is to:
- Protect individuals and organisations from data protection and privacy violations. By clearly outlining our data handling process, our customers and stakeholders can get assurances that we are using data responsibly.
Gibb Group Property Holdings Pty Ltd, Gibb Group Capital Pty Ltd and their controlled entities (“Gibb Group, “we”, “us”) recognise the trust our customers place in us in their dealings with Gibb Group and we are committed to maintaining that trust through a robust and responsible approach to data collection and storage.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your Persona l Information.
What is personal information
Personal information is information that identifies an individual. Examples of personal information we collect includes: names, addresses, email addresses, phone numbers, financial account and billing information, personal identification documents and docu ments which relate to your investments with us.
This personal information is obtained in various ways by us, including by email, written correspondence and forms, by telephone and from third parties.
Why do we collect personal information
We collect your personal information for the primary purpose of providing our services to you and meeting our legal obligations to properly identify our customers. We may also use your personal information for the purpose of providing information and marketing documents to you.
We may also use your personal information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure.
You may unsubscribe from our mailing lists at any time by contacting us in writing.
Where reasonable and practicable to do so, we will collect your personal information directly from you. However, in circumstances where it is practicable to do so, we may collect this information from third parties, such as your accountant or legal advisor. In such a case, we will take reasonable steps to ensure that you are made aware of the information requested and provided.
Disclosure of Personal Information
Your personal information may be disclosed in a number of circumstances including the following:
- Third parties where you consent to the use or disclosure; and
- Where we are legally required to disclose.
Security of Personal Information
Your personal information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When your personal information is no longer needed for the purpose for which it was obtained, we wi ll take reasonable steps to destroy or permanently de-identify your personal information. However, most of the personal information is or will be stored by us for a minimum of 7 years.
Access to your Personal Information
You may access the personal information we hold about you to update and/or correct it, subject to certain exceptions. If you wish to access your personal information, please contact us in writing.
Maintaining the integrity of your personal information
It is important to us that your personal information is up to date. We will take reasonable steps to ensure that the information stored by us is accurate, complete and up to date. If you believe that the information we have is not up to date or is inaccurate, please advise us in writing as soon as practicable.
This policy may change from time to time.